Contract Management Automation: What is it and how can it Benefit You?

Contract management automation is a computer program that stores, manages, and tracks information pertaining to contracts you have with customers, suppliers, agencies, and other critical institutions that help you accomplish your business goals.

Contract management automation software - Parley Pro
Contract management automation software – Parley Pro

Depending on your specific business, contract management automation (CMA) can ensure that you will have your contracts and associated documents all in one place. It will flag and alert the necessary people about the important details related to negotiation, completion, and deadlines.

Is There Software for Automating Healthcare Contract Management

When it comes to contract management automation, there is a platform suitable for every business. In healthcare, utilizing automating healthcare contract management systems with contract automation software is essential.

Automating healthcare contract management
Automating healthcare contract management

Since there are often many agencies that a healthcare institution works with, utilizing CMAs are useful for organizing contacts with: 

  • Insurance companies 
  • Suppliers
  • Vendors
  • Cleaning staff
  • Labor unions 
  • Other contract-oriented organizations

All of these factors require contracts to accomplish your goals. If a contract is not fulfilled, there may be enormous implications in both the legal and financial realms. 

Automating healthcare contract management becomes critical since you need to manage multiple contracts simultaneously. CMAs can also provide you with contract assembly services that help you draft and prepare contracts and their associated documents, data, and status. If a contract is close to expiring, a proper CMA will alert you to these issues as well, so that the appropriate people can work on renegotiating or extending a contract that is currently in place.

Contract Negotiation Automation

When contacts need to be negotiated, saving time and money on legal services is critical to the success of a business. Having your entire contract negotiations automated will prove to be lucrative, especially for large institutions.

Contract Negotiation Automation
Contract negotiation automation

A CMA can provide you with contract lifecycle automation, which will alert you when a contract is coming close to ending, as well as automate contract creation for new clients. Instead of having a large legal team dedicated to drafting contracts, a CMA can help draft contacts for you through the use of contract assembly software. You can have just one person review contracts rather than an entire department of legal advisors.

Once a contract is executed, contract management software can begin monitoring contract compliance and alert you to any issues that may arise. If there are deadlines that need to be met, this software can send that information to the appropriate individual to ensure that the execution occurs in a timely manner.

Contract Management Workflow Systems

Another feature of CMA is its ability to manage workflows. Contract management workflow systems allow you to stay on top of what production stage each individual and completed product is in or if there are delays.

Automate your contract management workflow with a CMA system today!
Automate your contract management workflow with a CMA system today!

Automated workflow systems help you work faster and more efficiently to ensure you are reaching your deadlines in a timely manner. If a delay should arise, the CMA will notify the appropriate person to find out why a delay is happening and manage any issues that may result from missing a target date. It can also help you plan or adjust completion dates down the line that are impacted by the unintended setback.

For example, if your company uses a contract management system to stay on top of the production of parts and the assembly of airplane seats for a client, you will want to be informed of the order’s progress at each step of the way. If there is a delay on the assembly line because of missing components or broken parts, this could delay your completion date.

Why is knowing about delays important?

If you don’t know that there is a delay due to not having CMA, and your customer calls to see if the airplane seat buildout is on track, you will not be able to give them a prompt answer without going down to the assembly line and asking for an update.

Avoid delays with a CMA software
Avoid delays with a CMA software

With CMA and workflow systems, you can see whether or not there is a delay, in what phase the delay is taking place, and get an updated estimate date of completion. You can then easily update your client about the setback and work on reassuring them that you will minimize the delay in product delivery. 

Contract management is an essential aspect of medium and large organizations. In order to be successful, many contracts are often in place simultaneously, but having the ability to stay on top of each contract without reading each one continuously is a huge time-saver and will help you operate more efficiently.

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